For companies who need a streamlined, automated, cost-effective way to manage certificates of insurance, but would like to keep the compliance process in-house.
Quickly, Easily, & Accurately Manage Certificates of Insurance
Centralize Insurance Document Management & Storage
- Eliminate time-consuming, paper-based operations and manage certificates, requirements and third-party relationships (vendors, insureds, suppliers, subcontractors, tenants, facilities, partners and more) in a single source
- Quickly review vendor compliance status on a real-time, 24/7 basis through an easily attainable database of all your COIs and other insurance documents (W9s, Endorsements, Contractors, etc.)
- Take advantage of easy searching and filters from one location, saving your team time with audits and claims
- Consolidate your vendor data and other key documents, so you can ensure compliance, protect your company, and focus on other tasks
Automate COI Communication Processes to Ensure Compliance
- Send automated request notifications to your vendors for renewal or missing certificates and endorsements, eliminating the need to manually manage COIs
- Quickly identify compliance issues and take immediate action by sending requests for policy renewal documents, reducing time spent following up on the phone or through email
- Allow your insureds to submit their certificates and other documents with a single click to ensure a higher and more timely response, as well as compliant COIs
Eliminate Manual Data Entry & Mitigate Risk
- With our OCR (Optical Character Recognition) technology you can automatically scan vendor forms, transcribe data and compare your customized risk templates or insurance requirement sets to guarantee compliance and stay protected
- Quickly know if their insurance requirements are not being met with non-compliant notifications and deficiencies directly identified to minimize chance of assuming unintended risk
- If your insureds are not compliant, immediately follow up with the requests for more or accurate information to remain protected against costly claims and litigation fees
Online Real-Time COI Management & Compliance Reports
- Stay protected and increase liability awareness by generating customized risk reports on all system activity, duplicate insureds, employee productivity, insured compliance, bulk renewals, communications sent and more
- Automatic reporting on compliance status is accessible on a real-time, 24/7 basis
- Download and export all analysis reports in PDF or Excel
All SmartCompliance Commercial Tracking Systems Include:
- 250 Vendors, Unlimited System Users, Unlimited Customized Risk Templates and Personalized User Interface (Vendors can be added in increments of 250 for an additional cost)
- COI Collection via Automated Email Notifications, Fax, Scan or Dedicated Web Page
- OCR (Optical Character Recognition) Technology, Customized Productivity Reports and Audit Log, Self-Service Insured and Producer Uploads
- Live Call Support, Online Support Portal, Online Training and Media Resources, and 24/7 Internet Access
“Since the partnership with SmartCompliance we have seen an increase in brand compliance from 30% to 95%. The professional looking automated notifications and the efficiency of the platform has helped us streamline the COI collection process.”
